Different technological advances gave us many easy ways of doing things. It has helped people get to places in the shortest time possible. Likewise, it has given us the means to keep in touch with our loved ones with more convenience and ease. In the realm of business communication, many new ways have been made. And with the Internet, keeping in touch with business associates and clients has been easier and faster. Traditionally, fax messaging is done through telephone lines. But now, technological advances made it possible to send fax messages using the Internet.
What can you and your business expect from Internet fax? First is that it can free you from the need to purchase fax machines. Yes! You can actually send fax messages without the need for fax machines, rather using the Internet. Also, you can receive your fax messages no matter where you are, any time of the day. And another thing, you can send your fax message as an email, thus it is more convenient compared to traditional fax messaging which uses paper.
But how does sending fax messages over the Internet actually work? RingCentral Internet fax services, for instance, only require a computer and an Internet modem for Internet connection. In sending a fax message this way, the fax is first sent to a server which converts the message to a suitable format. After conversion, this is then sent through the Internet and into the email of the receiver. It’s simple, right?
Now that you know how Internet fax works, you might want to learn how to actually send a fax message through the Internet. It is easy and it requires no special or technical knowledge. Here are the steps:
- Register an account with service providers and get a fax number
- Create an email address for this fax number
- Create a new email
- Attach to this email the document you want to fax
- Key in the fax number of the intended receiver
Receiving fax messages through mail is also easy. All incoming fax messages are simply converted as email attachments and goes directly to your email account. As soon as you receive the fax message, you can already open and read it right away. There is no need for the fax machine to print it before you receive the entire document or file which obviously minimizes delay.
One important feature of Internet fax is that you can have mobile settings enabled. This way you do not have to stay in the office waiting for an incoming fax message. Internet fax highly benefits you if you are always on the go as it can link your cell phone number with your Internet fax number. With this function, you can receive notifications whenever a fax message gets in your inbox.
Another thing, Internet fax service is versatile. How so? The answer lies in its ability to support many file formats. It does not matter whether a file is a slideshow, image, audio file, or a spreadsheet, you can send or receive it through Internet fax messaging.
Now that you know more about this business communication technology, it is important to consider different service providers. There are quite a number out there which promise to offer the best service. So be sure you choose the right one for your business.
Tags: communication, computer, internet, ringcentral, Technology